We are incredibly grateful for your time and commitment to help as every volunteer is critical on race day. You'll play an important role in providing a safe and fun race for all participants. To help plan your day, the below is an outline of your volunteer morning.

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8/3/25 — VOLUNTEER LOCATION:

• SOUTHAMPTON CULTURAL CENTER:
  25 Pond Ln, Southampton, NY 11968

• Limit your belongings & don't bring valuables
• Allow plenty of time to walk parking may be a few blocks away
• Please arrive on time to allow the crew to stay on schedule

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5:30 AM — VOLUNTEERS ARRIVE & CHECK-IN … [15 mins)

• Report to the Gear Pick Up/Volunteer Tent

• Sign in with a Volunteer Lead (Karen & Louis)
  Please tell us if you have mobility limitations

• Sign Waiver (ink)

• Select an Event Crew packet (hat, shirt, & jacket) in your Unisex size: S - 4XL

• Change into your black Event Crew shirt & hat (portolets available)
  Ladies: consider a sports bra for a fast change

• Write your name on your packet bag using a sharpie, secure your belongings inside, & store them underneath the Volunteer tent in provided containers

• Wait next to the Volunteer tent for next steps (minors w/adult)

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5:45 AM — ROLE ASSIGNMENTS  [5 mins]

• Receive your assignment

• Write your name on your lanyard with a sharpie

• Read your job(s) & timeline

• Break into your assigned group to meet your team

• Wait at the Volunteer tent for next steps

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5:50 AM — LET'S GO  [40 mins]

• Report to your first station & dive in!
• Try to have all set up complete with trash removed before racers arrive
• As your job timeline progresses, decide as a team who will work on each task

• Reference your lanyard & event map to guide you throughout the event

• Have questions? Ask Karen or Louis at the Gear tent

• Help us cheer for racers!
  The Gear/Volunteer tent has a bin with cow bells, pompoms, megaphones, & flare!

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6:20 AM — Take A Break  [40 mins]

• All stations set up is complete with trash removed

• ​Great time for a quick break!

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6:30 AM — It's Show Time!

• Event opens/Racers begin to arrive

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8:15 AM — Opening Ceremony

• A great time to cheer

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8:30 AM — Race Begins

• Race begins

• Grab cowbells, pompoms, kazoos, megaphones to cheer on racers!

• When possible, cheer for racers as they cross the finish

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8:15 AM — Award Ceremony

• A great time to cheer

 

10:30 AM — Event wraps

• Clean up begins

• Report to volunteer tent for instructions & tasks

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11:00 AM — Volunteer Checkout

• Thank you!… volunteers leave

• If possible, stay longer to help with clean up if needed